Transform your early career programmes: 10 reasons why you need to automate apprenticeship management

Automation has transformed modern industries, improving efficiency and reducing costs. From robots in engineering firms to chatbots on logistics websites, automation has become an essential component of business operations. But what about apprenticeship programmes? How can automation help to streamline the management of apprenticeship programmes and improve outcomes for learners?

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In this newsletter, we'll explore the top 10 reasons for automating the management of apprenticeship programmes. But first, let's address why managing apprenticeship programmes can sometimes be a burden for organisations of all sizes. With multiple providers involved, it can be challenging to ensure everything runs smoothly. Miscommunications and delays can cause bottlenecks in the process, ultimately leading to a poor apprenticeship experience for learners.

10 reasons why you should be automating apprenticeship programme processes

Save time and resources

By automating your programmes, you can say goodbye to manual data entry — something that can take up days of each month, resulting in weeks every year! This is valuable time that can be spent on more critical tasks.

Increase accuracy

Automated systems are less prone to errors & inconsistencies, ensuring that your data is accurate and reliable.

Improve data analysis

Real-time data gives managers the best opportunity to analyse and track the progress of their apprentices quicker and easier.

Enhance compliance

Automation allows managers to stay on top of compliance requirements & ensures data that is collected is in accordance with industry standards.

Increase efficiency

Streamlining the process of gathering & analysing training data makes programmes more efficient and effective.

Better communication

Automation means data, updates & progress is stored in a centralised hub, or platform where ambiguity is removed through the clear display of information — making updates and progress easily shareable to apprentices themselves or other stakeholders in the process.

Insights & Analytics

Automation makes it easier to make data-driven decisions that can ultimately point to areas of improvement within an apprenticeship programme.

Improve the overall apprenticeship experience

When everyone is reporting to an automated system, tedious paperwork can be eliminated — this allows everyone to focus on their tasks, making doing, managing & training apprenticeships a better experience for all.

Enhance apprenticeship tracking

Automation allows managers to track the progress of apprenticeships and identify areas of improvement or apprentices struggling with their requirements so that appropriate action can be taken to support apprentices or change the curriculum.

Cost-effective

Automation is a cost-effective solution. It can allow teams to manage more with less and take a chunk off the administration burden of managing any size cohorts of apprentices.

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How can I get started with automating my programmes?

Getting started with automation can seem daunting, but investing in the right tools can significantly streamline your processes and provide real-time data insights that can help you make informed decisions.

Conveya is an early career automation tool designed specifically to manage apprenticeships and graduates. With Conveya, you can automate the process of gathering and analysing training data, track the progress of apprenticeships, and stay on top of compliance requirements.

If you're interested in seeing how Conveya can fit into your management processes, we offer a free demo on our website. Our team will guide you through the platform and answer any questions you may have.

By implementing automation tools, you can set your organisation on a path to greater efficiency, accuracy, and cost savings, while providing a better learning experience for your apprentices.

Real-world examples of how automation tools can revolutionise your apprenticeship programmes

Our career management solutions enable organisations both large and small to automate processes within early career management such as gathering feedback & collating training provider reports. We’d like to share how automation has transformed their programmes — because it can do the same for you too!

Co-op modernised how they manage their apprentices

“At Co-op we have approximately 750 apprentices with over 25 different training providers. We were receiving monthly reports in all different formats, on different dates, and needed to consolidate reports every month. This was time consuming, costly, and had the potential for manual errors. We are able to interrogate the system at any time to find out the status of our apprentices, and can access dashboards to see where our apprentices are up to.” - Louise Timperley, Apprenticeship Manager at Co-op

Greencore centralised how they receive updates from all their providers

“We have over 200 apprentices at Greencore. The platform is a great way for us to receive updates and manage our apprentices as we are a national and multi-site business that uses a range of providers.” - Brittany Glaves, Talent, Development & Inclusion Coordinator at Greencore

KPMG reduced the administrative burden and transformed how they communicate with stakeholders and apprentices

"Conveya has transformed the way we can report to our stakeholders and apprentices on their off-the-job learning. It’s really eased the administrative burden placed on our team by automating our reporting process." —Katie Grosso, Student Programme Manager

Amazon gained better control over the tracking of their apprentices

“When we moved to Conveya, we were desperate to find something that was easy to use, intuitive, and had great customer support. All our tracking was manual and in Excel with multiple users having access. Conveya provided everything we’ve needed and has worked with us on the things we wanted to change, making all our tracking easier, more controlled, and accurate.” — Nick Curry, Head of Military Initiatives, Apprenticeships & Emerging Talent Pipelines

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Take a look at how our product can enable you to automate administration within your apprenticeship programmes: conveya.co/overview